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Terms and Conditions

  • A registration confirmation will be emailed the day your registration is processed.

  • A registration form must be used for each registrant (except for accompanying guests of registered delegates). Payment may be combined for more than one registrant when forms are sent together.

  • Registration Cancellation: Request for cancellation must be received in writing at least thirty days prior to the start of the event to be eligible for reimbursement or cancellation of the registration invoice. Please note that all eligible refunds will be processed within two weeks of receipt of cancellation and a processing fee of USD 50.00 will be assessed (there may be additional fees if refund needs to be made via wire transfer.)

  • Ticketed events are nonrefundable within thirty days of the event.

  • LERA Membership dues are non-refundable.

General Conditions

  • It is expressly agreed that the members of the Programming Committee, LERA, and its legal representatives, directors and employees, and their agents and officers shall not be liable for any loss, injury, or damage of any kind whatsoever suffered directly or indirectly by the person, possessions, or property of any conference participants or other person during or in connection with the events on the program or any other activities of the meeting, for any reason whatsoever unless it be proven that the specific damage was due to willful intent or gross negligence on the part of LERA or any of the aforementioned persons; in such case, liability shall be limited to the loss or damage foreseeable at the time the individual contact was made.

  • It is agreed that the Programming Committee, LERA, and its agents and officers reserve the right to cancel or alter at any time any or all of the scheduled or other activities if this should appear necessary as a result of events that are beyond their control or that they cannot reasonably be expected to influence or that are outside their scope of responsibility; such events shall include, but are not limited to, force majeure, government or other official regulations, natural disasters, strikes of any kind whatsoever, civil disorders or riots, obstruction or curtailment of transport and/or transmission facilities, interaction of other crises, or any other unforeseen occurrence. Decisions regarding the necessity for such cancellations shall be made by the Programming Committee, LERA, and their agents at their sole discretion and shall be final.

  • No one may display products or literature anywhere throughout the meeting facilities except organizations participating as exhibitors, who may do so only from their display stations. Any exceptions to this policy must be obtained in advance from LERA Executive Director.

  • Formal invitation letters to the conference may be requested for the purposes of obtaining a travel visa, and both completed registration and payment for the conference are required in advance. After an invitation is issued, a refund may only be requested with accompanying official documentation of the visa denial, and all other registration cancellation policies will apply. A processing fee of $50 will be assessed, and refunds may not be issued after the registration cancellation deadline.

  • All attendees are forbidden from soliciting business in the campuses.

  • Attending firms and their employees are not permitted to open a hospitality suite, schedule a meeting, provide a meal function, or conduct any event during official meeting activities.

  • Video or still photography of an LERA session or event is not allowed, unless permission is granted by the occupant.

  • Video, still photography, and audio recording are strictly prohibited in all technical sessions, with the exception of working press with LERA, provided press registration, and with the exception of LERA-authorized photographers and videographers. All those present at the conference give their consent for video and still photography to be taken by those designated by the organization.

  • Video or still photography of a poster presentation is not allowed, unless permission is granted by the author.