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PROCEEDINGS AUTHOR GUIDELINES | PAPER/ABSTRACT UPLOAD | PARTICIPANT COMMUNICATION ARCHIVE

Dear LERA 76th Annual Meeting / ILERA 20th Triennial World Congress / FMCS 2024 NLMC Participant,

Thank you for attending and participating in this one-of-a-kind three-in-one conference spectacular, which we have affectionately dubbed the 2024 Triad! We are excited you will be there with us making history as these three organizations come together. Here, we will post links, checklists, and information that you will need to have in hand as the meeting approaches.

As you may know already, LERA sets the registration fee of our meeting as low as possible to cover costs and we ask that all meeting participants pay their own registration fee as a way to ensure that as much diversity of perspective and as many voices as possible are heard on the program.

However, if you are from an under-represented minority group, or traveling internationally without institutional support, and the registration fee represents a financial barrier to you, we want you to be able to fully participate if possible. If this is the case, please submit a registration subsidy request here, and we will forward this to the appropriate channels, though funding is limited. Please submit without delay as subsidies will be approved until funding is exhausted.

Cordially,
LERA Staff

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Additional Checklists:

Thank you for participating in our upcoming LERA Annual Meeting! We are excited about this program and your involvement, and we hope you enjoy the conference. To help you prepare, please find information below that you will need in the coming months. Session chairs play a very special role at our meeting; without you, a successful event would not be possible. Please download and read this letter with more complete information about chairing a session at the LERA meeting. Here is a brief summary:

1. Verify program information – Could you take a moment to look up your session information in our online program? Is the listing accurate? If you have changes in the coming months, please let us know and we will update the information in the online program, and if soon enough, in the final printed program that we will distribute on site. We only print one primary affiliation for any given participant, to save space in the printed program, and at this time, we do not print job titles.

2. Contact Session Participants – Early on in this process (in January or February) we ask that you contact your session participants, let them know who you are and how they can contact you, communicate with them how you intend to run the session (how long do you want them to speak?), request information that you need from them, and remind them of the pertinent deadlines involved. We have established a Box folder for your session to help you coordinate the exchange of files between your session participants, but if you prefer another method, then please give them your instructions. You will need to request bios from all session participants, as well as any paper and/or presentation files. Updated versions of files can be uploaded over time, if need be, and Box will over-write files of the same name. Any contact information we might have can be found in the LERA Member Directory.

3. Request biographies, due March 25th – You will need to introduce each participant (panelists, presenters, discussants, etc.) in your session. Unless you prefer to conduct this research and write your own biographical descriptions of each of your session participants, you should request a biography from everyone in your session by March 25th. Any contact information we might have can be found in the LERA Member Directory, and we recommend that you communicate with your session participants through the LERA Meetings mobile app, where you can create a group message board to all your session participants.

• LERA staff also instructs participants to upload this information to our Box file, but, as Session Chair, it is ultimately up to you to obtain this information. If there is a better method for you to collect/share this information with your session participants, you are welcome to send them instructions that supersede the general information they will receive regularly from LERA staff.
  
  
• The biographies are made available to all meeting attendees via the conference mobile app, so the information shared should be something speakers are happy to make public. We encourage one-page flyers (either Word of PDF), tastefully designed, with photos and links, but even a single paragraph of text-only description is certainly acceptable. We also advise that files are named so that people understand its contents. For example, "Doe-Jane_Bio.pdf" works well, whereas "info-ver7.pdf" isn't as helpful.
  
  
• You, the chair of the session, should also upload your own bio to the Box file. This is because the third purpose of the biography is for LERA to make CLE credits available for the various sessions in the program, which are helpful to many of our attendees and may encourage attendance in your session if you have them. If we don't have bio's for all the speakers in the session, we may not be able to establish any CLE credits for that session.

4. Request papers and/or presentation files, due June 3 – Knowing what your session attendees will be presenting is also going to be an important function of chairing your session, and you should request to receive copies of any papers that will be presented in your session, and/or any other presentation files (PowerPoint slides, handouts, etc.) that will be shared. This will help you organize your session, assign discussants as needed, inform LERA of any changes that need to be made (has a paper or topic title changed?) to the online program and/or printed programs in a timely manner, and discussants can then review the information that they are scheduled to critique. Lastly, these presentation files need to be kept on file by LERA to satisfy the requirements for offering CLE credits, as well. Any contact information we might have can be found in the LERA Member Directory.

5. More details about the shared Box file:

• The Box file is a shared folder where all the meeting participants have access to upload their documents for the meeting, to help facilitate the transfer of files between presenters/panelists and chairs/discussants.
  
  
• The Box folder can be found here: https://uofi.box.com/s/1lx2dwplbozeda5pbc9m9tjfalp813n5, and there will be a folder in it for each session, listed by number first, then session title. You can login periodically and see what documents have been uploaded to your session's folder, and download/upload files as needed. Files can be uploaded or emailed to the Box at this email address: [email protected].
  
  
• When you were granted access to this Box file, you received an invitation email (at your email address of record) from "[email protected]", so be sure to search your inbox for this email address if you have questions, or contact us at [email protected] with questions.
  
  
• In rare instances, there may be a permissions issue with your email address and our Box file. In this situation, it can be easier to access Box by giving a different email permissions (like your Gmail or Yahoo account). If you encounter an issue with this, please send a request to [email protected] to access the Box file "Triad 2024" and provide an alternate email address for permissions.
  
  
• The Box file is free to use for our meeting participants, so if you are asked to pay for the Box file, odds are good that the wrong button has been clicked somewhere in the navigation process. Please feel free to directly email with your session participants, and instruct them to directly email with you if at any time, you feel like the shared Box is not functioning for you as it should.
• Information about LERA members can be found in the LERA membership directory, or, if your session has participants who are not LERA members, you can also create a group message string in the LERA Meetings Mobile App to communicate with all your conference session participants at once.
• The files in the Box file will be shared with LERA meeting registrants via the mobile app at the start of the conference. This is very helpful for session participants because it means they no longer need to print or pack/ship 25 copies of their papers, their bios, their handouts, etc. for meeting attendees, as was required in the past.

6. Forward Contact Information for Session Participants to LERA – Can you please forward contact information for your session participants that may get added to your session lineup to [email protected]? We ask because we plan to send informative emails and mail out participant information at various times throughout the coming months, and if we don't have their contact information on file, you will need to relay this information directly to participants. We also need to add them to various permissions groups so they can access needed resources for the meeting. Any contact information we might have can be found in the LERA Member Directory.

7. Determine and Enforce Time Limits for Session Participants – At the meeting, 75 minutes should be allotted for your session (please check the online program for your session specifics), with time reserved for questions and comments from the audience at the end of the session (usually 10-20 minutes). Therefore, presenters should have about 8-10 minutes each, depending on the number of participants in your session, to present their material. You should determine and communicate these time limits to participants and you enforce the time limits at the meeting.

8. Publish in the LERA Proceedings – If your session will have papers presented in it, then we would invite you to submit remarks as Chair (considered discussant remarks) for publication in the LERA Proceedings of the Annual Meeting. Please let us know by July 10 if you plan to publish; you will have until July 27 to actually submit remarks. Author guidelines can be found online, as well as the upload form. Participants in your session authoring and presenting papers and discussants (if any) would also invited and encouraged to submit their papers/remarks. Papers can be submitted anytime between now and July 27th online, and it’s no problem to submit a revised version later if need be.

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Thank you for participating in our upcoming LERA Annual Meeting as a Presenter. We are excited about this program and your involvement, and we hope you enjoy the conference. To help you prepare, please find information below that you will need in the coming months.

1. Verify program information – Could you take a moment to look up your session information in our online program? Is the listing accurate? If you have changes in the coming months, please let us know and we will update the information in the online program, and in the final printed program that we will distribute on site.

2. Time limits for session participants – 75 minutes is allotted for the session (please refer to online program for specifics), with time reserved for questions and comments from the audience. Therefore, participants are given about 8-10 minutes each, depending on the number in the session, to present their material. Your session chair has been asked to determine and communicate these time limits to you and to enforce them at the meeting.

3. Upload Bio by March 25th – Please upload your speaker bio by March 25th. This will supply the Chair of your session with brief biographical remarks for yourself so that you can be introduced in the session, and will also serve to help us obtain MCLE credits for your session which will promote attendance in your session.

4. Upload Complete Paper by June 3rd - Please upload a copy of your paper to our Box file by June 3 to allow Chairs and Discussants time to review and prepare remarks, unless your chair has given you other instructions. 

The Box folder can be found here: https://uofi.box.com/s/1lx2dwplbozeda5pbc9m9tjfalp813n5, and there will be a folder in it for each session, listed by number first, then session title. You can login periodically and see what documents have been uploaded to your session's folder, and download/upload files as needed. Files can be uploaded or emailed to the Box at this email address: [email protected].

• Your email address of record with LERA has been given permissions to the Box folder, but contact [email protected] if you have any issues. Should you need to contact your session chair and/or discussant(s), you can identify them using the online program, and any contact information we might have for them can be found in the LERA Member Directory.

• If for some reason, you prefer not to use the Box file to share these files, then you should email all of your files to your session chair and session discussant (if any) by the deadline, and plan to print and bring 25 hard copies of your bio, your paper, and any handouts with you to the meeting. By uploading your files to the Box, you will not be required to bring hard copies to share with meeting attendees; attendees can simply download and print these materials on their own.
  
  
• Updated versions of files can be uploaded later on, and files of the same name will overwrite previous versions.

5. Publish in the LERA Proceedings– If you are presenting a paper, then we invite you to publish it in the Proceedings of the LERA Annual Meetings. Please let us know by July 10 if you plan to publish; you will have until July 27 to actually submit remarks. Author guidelines can be found online, as well as the upload form.

6. Submit your paper to the LERA/ILR Review Best Paper Competition – LERA and ILR Review invite participants in the 2024 meetings to submit their papers to a joint Best Paper Competition. Selected papers will be considered for publication in the ILR Review. Complete papers must be submitted by July 10. Papers will be eligible for consideration if they are presented at the 2024 meeting program and if they have not been selected for the LERA/AILR (Advances in Industrial and Labor Relations) Best Paper session or the LERA/ICJI (Illinois Climate Jobs Institute) Best Paper session. Submitted papers will undergo an initial review by LERA’s editorial committee, and a subset of papers will be selected to go through ILR Review’s peer review editorial process. Papers that are accepted by the ILR Review will appear in a designated section for LERA Best Papers. To submit your paper, go to http://lera.memberclicks.net/deadlines.

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Thank you for participating in our upcoming LERA Annual Meeting as a Panelist. We are excited about this program and your involvement, and we hope you enjoy the conference. To help you prepare, please find information below that you will need in the coming months.

1. Verify program information – Could you take a moment to look up your session information in our online program? Is the listing accurate? If you have changes in the coming months, please let us know and we will update the information in the online program, and in the final printed program that we will distribute on site.

2. Time limits for session participants – 75 minutes is allotted for the session (please refer to online program for specifics), with time reserved for questions and comments from the audience. Therefore, participants are given about 10-12 minutes each, depending on the number in the session, to present their material. Your session chair has been asked to determine and communicate these time limits to you and to enforce them at the meeting.

3. Upload Bio by March 25th – Please upload your speaker bio by March 25th. This information is used by the Chair of your session so that they can introduce you in the session. It will also help us obtain MCLE credits for your session, which will help drive attendance to your session, and it will also be made available to conference attendees via the mobile app.

4. Upload Presentation by June 3rd – Please upload a copy of your presentation by June 3 to allow them time to review and prepare remarks. 

The Box folder can be found here: https://uofi.box.com/s/1lx2dwplbozeda5pbc9m9tjfalp813n5, and there will be a folder in it for each session, listed by number first, then session title. You can login periodically and see what documents have been uploaded to your session's folder, and download/upload files as needed. Files can be uploaded or emailed to Box at this email address: [email protected].

If you have any access issues, please contact [email protected]. You can locate your session chair and discussants using the online program, and any contact information we might have for them can be found in the LERA Member Directory.

• Your email address of record with LERA has been given permissions to the Box folder, but contact [email protected] if you have any issues.

• If for some reason, you prefer not to use the Box file to share these files, then you should email all of your files to your session chair and session discussant (if any) by the deadline, then plan to print and bring 25 hard copies of your bio, your paper, and any handouts with you to the meeting. By uploading your files to the Box, you will not be required to bring hard copies to share with meeting attendees; attendees can simply download and print these materials on their own.
  
  
• Updated versions of files can be uploaded later on, and files of the same name will overwrite previous versions.

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Thank you for participating in our upcoming LERA Annual Meeting as a Discussant. We are excited about this program and your involvement, and we hope you enjoy the conference. To help you prepare, please find information below that you will need in the coming months.

1. Verify program information – Could you take a moment to look up your session information in our online program? Is the listing accurate? If you have changes in the coming months, please let us know and we will update the information in the online program, and in the final printed program that we will distribute on site.

2. Time limits for session participants – 75 minutes is allotted for the session (please refer to online program for specifics), with time reserved for questions and comments from the audience. Therefore, participants are given about 10-12 minutes each, depending on the number in the session, to present their material. Your session chair has been asked to determine and communicate these time limits to you and to enforce them at the meeting.

3. Upload your speaker bio by March 25th - Please upload your speaker bio by March 25th. This information is used by the Chair of your session so that they can introduce you in the session. It will also help us obtain MCLE credits for your session, which will help drive attendance to your session, and it will also be made available to conference attendees via the mobile app.

4. Receive Papers by June 3rd – The Box folder can be found here: https://uofi.box.com/s/1lx2dwplbozeda5pbc9m9tjfalp813n5, and there will be a folder in it for each session, listed by number first, then session title. You can login periodically and see what documents have been uploaded to your session's folder, and download/upload files as needed. Files can be uploaded or emailed to Box at this email address:  [email protected].

We have requested that session participants upload a copy of their paper/presentation to our shared Box file by June 3rd so you can access them and have time to review and prepare your remarks/critique. If you have a question about accessing the Box file, send an inquiry to [email protected]. If these materials aren't uploaded by June 3rd, please check with your session chair. You can locate your session chair using the online program, and any contact information we might have can be found in the LERA Member Directory.

5. Publish in the LERA Proceedings – If papers are presented in your session, then we would invite you to submit discussant remarks for publication in the LERA Proceedings of the Annual Meeting. Please let us know by July 10 if you plan to publish; you will have until July 27 to actually submit remarks. Author guidelines can be found online, as well as the upload form.

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Summary of poster session guidelines are as follows:

Check the online program for the time and date of your poster session. Additionally:

1. Set up poster at least 10 minutes before session begins.
2. Prepare title/author label with lettering at least one inch high for the top of your poster space.
3. Prepare an abstract (300 words or less) with lettering at least 3/8” high for the upper left-hand corner of your space.
4. Indicate clearly the sections and sequence of your materials. Keep it simple.
5. Bring at least 30 copies of your paper with you for distribution. On-site reproduction will NOT be available.
6. Remove material from poster board at the end of the session.
7. Prepare a brief abstract (no more than 100 words) of your research presented in the Poster Session for publication in the LERA Proceedings.
8. Upload your brief abstract (100 words) and your completed Author Agreement Form online at here by July 10th.

Click here for complete poster session guidelines.

Please upload your bio to the LERA box folder. The Box folder can be found here: https://uofi.box.com/s/1lx2dwplbozeda5pbc9m9tjfalp813n5, and there will be a folder in it for each session, listed by number first, then session title. You can login periodically and see what documents have been uploaded to your session's folder, and download/upload files as needed. Files can be uploaded or emailed to Box at this email address: [email protected].

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1. Papers presented at the meeting are invited to be published in the Proceedings of the 2024 LERA Meetings. 
   
   
2. If you made discussant remarks (as either a Chair or Discussant), and you would like to publish these, you can do so as long as the paper is also being published.
   
   
3. If you presented a paper in the poster session, then you are eligible to submit a 100-word abstract of your paper to the LERA Proceedings for publication.

A copy of the author instructions is linked below, to help prepare for publication. Authors will need to let us know whether or not they intend to publish in the Proceedings by ten days after the last day of the meeting.

(See author guidelines for forms, deadlines, instructions.) LERA wants to publish your paper in the proceedings even if it appears in another journal, as long as the other publisher is informed and gives permission. You can upload your paper files anytime between now and the conference using the upload form linked below.

SHARE YOUR EXPERTISE: If you are not presenting a paper but are acting as a panelist on a topic, LERA still wishes to share your expertise by posting an electronic resource on our Members’ Only Online Library. Please upload your PowerPoint presentations, handouts, etc. to the upload form below by July 10th to be posted online, and note that this is "Conference Content" to be uploaded.

PROCEEDINGS AUTHOR GUIDELINES | PAPER/ABSTRACT/FILE UPLOAD

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1. Industry Council sessions are held in conjunction with the entire program. If you submitted a session proposal by November 15 and it was accepted by the program committee, please allow about 10 minutes per speaker, and reserve some time for questions and answers from the audience, as well as some time for your Industry Council Business Meeting. It is the job of the Chair or Co-Chairs of the session to determine and communicate speaker time limits to presenters and the Chairs are asked to enforce them at the meeting.
   
   

2. To promote your meeting to the rest of your membership, please send an announcement to [email protected] to forward to your IC membership if you haven't already done so. You can plan to update this message periodically; we are happy to send out additional announcements. When we send this message, it's a good time for you to include a call for any volunteers (such as Webmaster for your Council Website!) or interested parties to serve as future Co-Chairs, if needed or if your bylaws require it, etc. Your IC information (bylaws, mission, charter, as applicable) can be found at the LERA website: http://www.leraweb.org/industry-councils.

3. Please plan to hold a brief business meeting during your session to review, renew, or amend Council Bylaws, discuss section business, and hold any Officer or Co-Chair elections required by your bylaws. Directly following your business meeting, please plan to let us know of any new Co-Chairs (and their contact information), changes in bylaws, IC business, etc. Your Council meeting is the perfect opportunity to plan a session program to submit to the LERA Program Committee for next year's meeting.
   
   
4. If you didn't submit a session proposal to the Program Committee, but you would still like to conduct a business meeting of your Industry Council, you will need to send a request for a meeting to [email protected]. Currently, these can be scheduled on Thursday or Friday of the conference. Space is limited, so please let us know right away.

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1. Interest Section sessions are held in conjunction with the entire program. If you submitted a session proposal by November 15 and it was accepted by the program committee, then please plan 75 minutes for the session, with time reserved for questions and comments from the audience. Therefore, each participant in your session will be given about 10-12 minutes each, depending on the number in the session, to present their material. The chair should determine and communicate these time limits to you and is asked to enforce them at the meeting.
   
   
2. To promote your meeting to the rest of your membership, please send an announcement that we can forward if you haven't already done so. You can plan to update this message periodically; we are happy to send out additional announcements. When we send this message, it's a good time for you to include a call for any volunteers from your section to serve as readers for the refereed papers competition next year and a call for interested parties to serve as future conveners for your section, if your bylaws require it. Bylaws can be at the LERA website: http://www.leraweb.org/interest-sections.
   
   
3. Please plan to hold a brief business meeting during your section meeting to review section business, and hold any officer or co-convener elections required by your bylaws. Directly following your business meeting, please plan to let us know of any new Co-conveners (and their contact information), changes in bylaws, Section business, and who the readers will be that will represent your section for our next annual LERA Competitive Papers. Your Section meeting is the perfect opportunity to plan a session program to submit to the LERA Program Committee for next year's meeting.
   
   
4. If you didn't submit a session proposal to the Program Committee, but you would still like to conduct a business meeting of your Interest Section, you will need to send a request for a meeting to [email protected]. Currently, these can be scheduled on Thursday or Friday of the conference. Space is limited, so please let us know right away.

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1. Please encourage your committee members to attend your meeting, and forward to them emails you receive from LERA, as you receive them, with the links to register, obtain their hotel accommodations, and fill out the packet pickup form.
   
   
2. Send us your agenda, reports, attachments, etc., if any, by June 3rd so that we can have copies made and shipped on time to the Annual meeting for either your Committee meeting or the LERA Executive Board meeting. Also, please let us know if you will be able to attend the LERA Executive Board meeting, Friday, June 28, 2024 from 4:30 - 6 pm by emailing [email protected].
   

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All meeting participants who are staying at the Hilton Midtown Manhattan should ship any packages they have a need to ship to their own attention at the hotel's address as in the example below. Please be sure to time the arrival packages to when you should arrive at the hotel, the hotel will charge you handling fees and storage fees may apply.

Please make sure the package label is addressed to the hotel and includes the guest's name (your name), arrival date, and reservation confirmation number. Please note that Hilton properties will not accept packages that are sent C.O.D. (Cash on delivery).

Example of label:

Hold For Guest: (Guest Name, Arrival Date, Res.#))
1335 6th Avenue
New York, NY 10019
(Attending LERA/ILERA/FMCS Conf.)
Box ___ of ___

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• Guests in LERA's room block - details tba

• Wi-fi in the meeting space - details tba

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